Gloucestershire Police Federation is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.
Gloucestershire Police Federation may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy was amended May 2018.
The information we may collect
- Your name; *
- Your address; *
- Your email and / or postal address; *
- Station / Department to which attached; *
- Your contact telephone number; *
- Date of birth; *
- National insurance number ( as an unique reference); *
- Medical information (if provided and a specific outline will be provided as to why and whom this data will be shared with and processed); *
- Financial information (including but not limited to payroll details in relation to collection of subscriptions, welfare / Benevolent scheme details,);
- A log of our communications with you by email and telephone.
[* see section on What is the legal basis for processing the information?]
How we hold the information
All the personal data we have is stored on our databases in the UK and managed by this Branch and the Police Federation of England and Wales(PFEW) at Leatherhead.
Personal data shall not be transferred to a country or territory outside the European Economic Area unless that country or territory ensures an adequate level of protection or the appropriate safeguards are in place for your rights and freedoms. Before such a transfer takes place outside of the EEA, we will provide you with further information concerning this.
Disclosure of your information
In order to provide you with the most effective membership services, in line with our core purpose and contract with you, relevant personal information will be shared with other trusted third parties which you will have signed up to or have a contract with. Examples of these are:
- Pension scheme providers;
- Legal advisors (this will be determined at time of funding being agreed and you will be informed);
- Your Police Force;
- PFEW ( Leatherhead );
- Dave Talbot Associates (in relation to the current data base);
- Accenture during the migration and deployment of new claims database until handover
- Welfare / Benevolent / Gurney funds / Police dependants trust (you will be asked for your consent or form a contract if this becomes applicable);
- Other third parties for the purpose of:
What is the legal basis for processing the information?
We will rely on your consent to process the information marked with an * above which is collected at the outset of the joining process.
In respect of medical information, the basis for us processing this will be vital interests, contract or consent as required.
Elections form part of our legal entity and are laid down in statute. We will process our election procedure under public task.
You have the right, at any time, to ask for a copy of the information we hold about you. To make a Subject Access Request for your personal information please email: firstname.lastname@example.org.
Under GDPR, you will also have the following rights:
- restriction of processing;
- objection; and
- data portability.
Please contact your branch Secretary on 01452 545142 for information regarding any of this section.
Retention of your data
Your data will be retained for no longer than is necessary and in accordance with our Data Retention Policy. This can be found on our www.polfed.org or by contacting your branch office on 01452 545142.
Withdrawal of consent
If you have provided us with your consent to process your data, you have the right to withdraw this at any time. In order to do so you should contact us either by email or in writing.
Please address any questions, comments and requests regarding our data processing practices to the Data Protection Officer by email to GDPR@polfed.org or the branch Secretary on 01452 545142
If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance. You may also wish to contact the Information Commissioners Office (ICO).
They can be contacted at:
The Information Commissioner’s Office
Changes to the Privacy Notice
This Privacy Notice may be changed by us at any time.
Privacy and Cookies
First of all I like to thank you for visiting this site. Now that you are here, we may have transferred a cookie file to your computer. A cookie is a small piece of information sent from this website to your browser for storage on your computer. If you want to know more about them then there is a useful and slightly complicated explanation on Wikipedia, HTTP Cookies.
Where do the cookies come from?
- The software that runs this site (WordPress) may transfer a temporary cookie so it can keep track of what it’s doing. As it’s temporary it maybe deleted when you leave here.
- So that we can measure the popularity of posts, where people come from and other general statistics, we use Google Analytics. It may store cookies to track new and repeat visitors. It does not have any detail on who you are.
- Cookies used on this site do not contain any personal information.
- Any information collected is anonymous and generalised.
- This site will not sell any email addresses and names to any third party
- Any email addresses/names left in comments or mentioned in emails sent to me will be kept private and not sold to anyone
- Your privacy is respected at all times
If you wish to know how to remove cookies then AboutCookies.org should be of help.
As this site uses advertising and software that was created by another person or company, the usage of cookies is beyond our control and we may not be able to ask your permission.
Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Controlling your personal information
You may choose to restrict the collection or use of your personal information in the following ways:
whenever you are asked to fill in a form on the website, look for the box that you can click to indicate that you do not want the information to be used by anybody for direct marketing purposes
if you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at Gloster@polfed.org
We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.
You may request details of personal information which we hold about you under GDPR. A small fee will be payable. If you would like a copy of the information held on you please write to Federation Office, 6a Kingscroft Road, Hucclecote, Gloucester, GL3 3RF.
If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible at the above address. We will promptly correct any information found to be incorrect.